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ISSA AUSTIN, CAPITOL OF TEXAS CHAPTER |

ISSA AUSTIN​

Executive board members

The following ISSA members serve on the Executive Board

PRESIDENT

Seth Robertson
E-mail: president@austinissa.org
*The President acts as the Chairman of the Executive Board

ISSA Capitol of Texas Chapter – President Job Description

From Out Bylaws
The President shall be the executive head of the Chapter and shall preside at all meetings of the Chapter. The President shall have the power to call special meetings if deemed necessary for the benefit of the Chapter. The President is an ex-officio member of all committees and subcommittees and for all deliberative decisions shall have the deciding vote in the case of a tied decision. The President shall cause the Chapter Bylaws to be reviewed each year by the Chapter Board of Directors. This review shall be for the purpose of reviewing the duties and responsibilities of each elected officer and to identify any changes that may be required to keep the Bylaws current.

Additional Task Details
  • Lead the Board. Drive Chapter direction/focus. Set the overall tone.
  • Chair Board meetings per Agenda & break tie votes
  • Appoint/manage Industry Reps
  • Presiding officer at chapter meetings
  • Ex-officio member of all committees for all chapter activities
  • Point of contact for the Chapter – liaise with other Chapter Presidents and ISSA HQ
  • Attend ISSA Annual Meeting
  • Why Volunteer? 
  • Strong desire to lead the Board to build/grow the Chapter.
  • Contribute to the Security profession.
  • Make industry contacts.
  • Approximate Monthly Time Commitment: 8 hrs plus meetings

VICE PRESIDENT

Larry Moore
E-mail: vp@austinissa.org

SSA Capitol of Texas Chapter – Vice President Job Description

From Our Bylaws
The Vice President shall attend to the duties of the President in his/her absence and shall attend to any other duties or special projects as the President may require. In the event that the President’s office may become vacant for any cause whatsoever, the Vice President shall assume the office for the unexpired term.

Additional Task Details
  • Attend board and chapter meetings
  • Fill in for the President as needed
  • Serve as Chapter representative to the ConSec Steering Committee
  • Take on any special challenges as directed by the President
  • Contribute to upkeep of the chapter’s Twitter account
  • Why Volunteer? 
  • Desire to help lead one of the top chapters of the ISSA.
  • Help guide the chapter to best serve the interests of the members.
  • Help produce a major Security symposium/conference.
  • Approximate Monthly Time Commitment: 4hrs plus meetings

Recording Secretary

Laurel Marotta
E-mail: recording-secretary@austinissa.org

ISSA Capitol of Texas Chapter – Recording Secretary Job Description

From Our Bylaws
The Recording Secretary shall either personally or through an appointed delegate record minutes of all meetings, all deliberate actions, and all election results, and shall maintain the official records of the Chapter. In conjunction with the President, the Recording Secretary shall produce the Meeting Agenda in advance of all Board and Chapter meetings.

Additional Task Details
  • Attend Board and Chapter meetings
  • Maintain detailed minutes for both meetings and post to the Chapter website
  • Produce the agenda for meetings in conjunction with the President
  • Stay aware of all chapter activities and associated discussion
  • Why Volunteer? 
  • Learn deliberative body procedures by chronicling Board activities.
  • Help lead one of the top chapters of ISSA.
  • Develop personal industry contacts.
  • Approximate Monthly Time Commitment: 3 hrs plus meetings
  • Help produce a major Security symposium/conference.
  • Approximate Monthly Time Commitment: 4hrs plus meetings

Membership Director

Henry Moreno
E-mail: membership@austinissa.org

ISSA Capitol of Texas Chapter – Membership Director Job Description

From Our Bylaws
The Membership Director shall develop growth and retention programs and promote the Chapter goals and benefits to the general membership, directly and by committee. The Membership Director shall coordinate communications with the Corresponding Secretary and Education Director to maintain updated membership data. The Membership Director shall act as the Chapter contact with ISSA International and any other entities on membership matters.

Additional Task Details
  • Attend board and chapter meetings
  • Recruit new members and help all Officers sell the benefits of membership
  • Support chapter presence at trade shows, conferences, and other public events
  • Liaise with ISSA regarding official membership lists
  • Personally communicate with existing members upon their renewal anniversary
  • Naturally outgoing, high-energy personality.
  • Desire to grow Chapter and personal reputation in the Security community.
  • Help lead one of the top chapters of ISSA.
  • Approximate Monthly Time Commitment: 5hrs plus meetings

Education Director

Bob Cadenhead
E-mail: education@austinissa.org

ISSA Capitol of Texas Chapter – Education Director Job Description

From Our Bylaws
The Education Director shall oversee and report status of all educational activities of the Chapter, individually and as an ex-officio member of any committees or working groups formed for the coordination of Chapter-sponsored educational offerings. All educational offerings will be approved by the Board of Directors. In conjunction with the incoming and outgoing officers, the Education Director shall facilitate the Annual Program Planning meeting held in lieu of the January Board of Directors meeting.

Additional Task Details

  • Attend board and chapter meetings
  • Help facilitate the Annual Planning meeting in January
  • Manage Board-approved schedule of monthly training topics
  • Help coordinate monthly meetings and mentor meeting facilitators
  • Participate in planning/coordination of special training events
  • Obtain speaker information in time to populate chapter website, Eventbrite, and Newsletter and meeting invitations

Operation Director

Vern Williams
E-mail: operations@austinissa.org

ISSA Capitol of Texas Chapter – Operations Director Job Description

From Our Bylaws
The Operations Director shall assist all Chapter officers in all tactical and strategic operations of the Chapter to ensure that the highest standards are achieved and maintained in accordance with these By-Laws and with the ISSA National Organization Guidelines. The Operations Director shall attend to the duties of another Chapter officer during Chapter meetings if that officer is absent and if no alternative officer is defined.

Additional Task Details
  • The Operations Director facilitates the procurement of a facility for hosting chapter meetings and serves as the primary point of contact with the facility for logistical parameters (room reservation, seating, parking, A/V, restrooms, tables for catering) of meetings.
  • The Operations Director facilitates the procurement of catering services for chapter meetings and serves as the primary point of contact with the caterer for logistical parameters (food, drinks, and servingware ordered; method of delivery; time of delivery) of meeting food orders.
  • The Operations Director facilitates access management for chapter technology services (including but not limited G Suite, MPhasis / WordPress, Go Daddy, Slack, Zoom, Mailchimp, QuickBooks) and serves as the primary point of contact for the chapter to grant and revoke access to resources.
  • The Operations Director facilitates knowledge management by organizing data within the chapter information repository (G Suite).
  • The Operations Director facilitates conference planning by procuring a facility, arranging for catering, attendee identification (badging), and attendee parking, to the extent that planning for the annual conference is not managed by a third-party entity.

Sponsorship Director

Josh Van Cott
E-mail: sponsorship@austinissa.org

ISSA Capitol of Texas Chapter – Sponsorship Director Job Description

From Our Bylaws
The Sponsorship Director serves as the primary liaison between the Chapter and all sponsors and advertisers and solicits sponsors and advertisers for the Chapter.

Additional Task Details
  • Maintain industry/sponsor relations
  • Find and lock in sponsors for chapter meetings, ISSA/OWASP Happy Hour, and special events – this position is responsible for the chapter’s main income source
  • Obtain sponsor information and material in time to populate chapter website and meeting invitations

Corresponding Secretary

ISSA Capitol of Texas Chapter – Corresponding-Secretary Job Description

From Our Bylaws
The Corresponding Secretary shall maintain sufficient membership address lists to ensure that all members in good standing are notified of meetings, and that all other correspondence necessary to the conduct of the Chapter is received by the members. At the direction of the President, the Corresponding Secretary shall also transmit and respond to all correspondence of the Chapter, and perform any other duties customarily associated with the office of Corresponding Secretary. Additionally, the Corresponding Secretary will be responsible for the publication of the Chapter newsletter, either directly or by supervising an appointed editor.

Additional Task Details
  • Frequently:
  • Monitor info@austinissa.org inbox and respond to inquiries and/or distribute to responsible officers as appropriate in a timely manner
  • Monthly mailing list tasks (we use mailchimp.com for our main, announcement-only list):
  • Maintain mailing list subscribers; this includes updating the list with attendance counts and new subscribers based on recent event attendance, updating statistics on Newsletter performance and meeting attendance, etc.
  • Send out certificates of attendance after chapter events
  • Create and edit the monthly Newsletter, obtain review and distribute it at the beginning of each month (target: first week of the month)
  • Create, edit, and distribute event invitations for monthly chapter meetings and one-time events
  • Requires editing skills, maintaining balance between additional mailings and not spamming subscribers, applying technical skills to Mailchimp administration and list segmentation, and in general paying attention to detail
  • Infrequently:
  • Assist the board and individual officers with any communications/correspondence needs
  • Assist board members in creating, distributing, and collecting results of surveys (i.e., administer our SurveyMonkey account)
  • Maintain Google Groups (board, leader, and members mailing lists)
  • Add/edit items on the chapter’s Google Calendar

Marketing Director

Patrick Charters
E-mail: marketing@austinissa.org

ISSA Capitol of Texas Chapter – Marketing Director Job Description

From Our Bylaws
The Marketing Director is responsible for the planning, development and implementation of all the Chapter’s internal and external marketing strategies, communications and public relations activities. The Marketing Director shall attend to the duties of the Sponsorship Director during Chapter meetings in the event of the Sponsorship Director’s absence.

Additional Task Details
  • Build and manage rich web / email content and editorial calendar to attract security professionals, content providers, and vendors to the chapter.
  • Grow new leads by converting visitors into members, speakers, and sponsors.
  • Attend Board and Chapter meetings
  • Order swag (pens, signs, giveaways), as needed
  • Create and order brochures, handouts
  • Support chapter presence at trade shows, conferences, and other public events
  • Help coordinate monthly meetings and assist as necessary
  • Stay aware of all chapter activities and associated discussion
  • Be one of the custodians for the chapter’s Twitter account

Treasurer

Joe Stallings
E-mail: treasure@austinissa.org

ISSA Capitol of Texas Chapter – Treasurer Job Description

From Our Bylaws
The Treasurer shall direct the Financial Administration of the Chapter in accordance with ARTICLE VII. The Treasurer manages and reports monthly to the board using electronic accounting software (e.g. QuickBooks Pro).  Reports shall include all monies belonging to the Chapter and budgeted versus actual expenditures. The Treasurer establishes and submits a draft budget to the board for approval within the first two months of the fiscal year. The Treasurer maintains an accurate account of receipts, expenditures, and deposits reflecting incomes, expenses and transfers and accurately categorizes all such items in order to produce detailed expense logs. The Treasurer submits detailed expense logs and chapter financial records to the annual review committee as designated by the chapter President. The Treasurer facilitates monthly rental of Chapter meeting facilities, menus, and payments for such. The Treasurer facilitates payment for approved expenses in support of chapter activities such as training programs and educational conferences. The Treasurer reconciles monthly receipts, coordinating reimbursement as necessary to chapter members for approved expenses and monthly chapter meetings (i.e. reimbursing Eventbrite charges to members per board procedures). The Treasurer monitors and manages the chapter’s postal facility, directing mail as necessary and submitting items received for deposit as appropriate. The Treasurer produces and submits annual IRS tax forms (i.e. Form 990-N or Form 990-EZ as appropriate) annually in accordance with IRS regulations. 

Additional Task Details
  • Direct the Financial Administration of the Chapter
  • Attend board and chapter meetings
  • Weekly
  • Manage ledger of bank accounts, receivables, and payables in QuickBooks
  • Reimburse approved expenses in support of chapter activities
  • Semi-Monthly
  • Collect and process mail received at the Chapter P.O. box
  • Monthly
  • Report to the board
  • Financial status  
  • Budgeted versus actual expenditures
  • Rent Chapter meeting facilities
  • Estimate attendance
  • Place menu order
  • Pay invoices
  • Reconcile receipts and reimbursements
  • Manage deposits and disbursements (including Bank, PayPal and Eventbrite)
  • Annually
  • Submit draft budget to the board 
  • Submit expense logs and chapter financial records for review
  • Close books at fiscal year-end (September) and facilitate financial reconciliation
  • File tax forms with government agencies
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